Title:  Analyst, Accounts Receivables

Overview

The Accounts Receivable Analyst is responsible for supporting the A/R team with various assignments as needed, such as account reconciliation, reporting, audits, new customer documentation and cash applications. This position requires strong communication, analytical and Excel skills.

Responsibilities

Customer Account Reconciliation and Statements

• Prepare monthly customer account statement reconciliations: analyze and compare company receivables to customers’ trial balance or statement.
• Prepare, review, and provide monthly, quarterly, or ad-hoc customer statements.
• Provide invoice copies as needed.
• Research and request backup documentation for unknown deductions.
• Research unapplied payments on account and prepare check refund request documentation as needed.
• Assist in application of cash received through lockboxes, ACH/EFT, wires, and credit cards to customer accounts per supplied remittance advice. Research customer portals for remittance and backup information.
• Process remittances per instructions to determine proper application, including accurately identifying customer deduction categories and notifying management when questions arise.
• Reconcile deposits posted against daily bank statements provided.
• Attempt collection of past due invoices on weekly basis.

Reporting and Audits

• Create or maintain reports to assist management with open A/R, customer master or credit information and cash analysis trends.
• Prepare monthly cash forecast report based on sales data and customer trends.
• Assist when needed in obtaining documentation for auditor selections.

New Customer Documentation

• Compile new customer documentation such as credit application, D&B report, licenses or agreements and route for management approval through DocuSign.
• Create and maintain electronic credit files.

Qualifications

• 0-2 years of experience in accounts receivable, collections or similar area.
• Advanced Excel skills (including formulas, VLOOKUPs and Pivot tables).
• Detailed oriented, organized, ability to handle multiple priorities.
• Strong verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Ability to work with many individuals and work independently.
• Proficiency of basic accounting principles, including debits and credits, billing, and claims processing.
• Pharmaceutical experience a plus.
• SAP experience a plus.