Title:  Sr. Officer, Supply Chain

Will be responsible for overseeing and executing end-to-end logistics, purchase order (PO) creation, internal follow-ups, invoicing, and coordination with internal and external stakeholders. This role ensures seamless operations across logistics, planning, warehouse management, and commercial teams, maintaining compliance with company policies, contractual obligations, and service standards.

Key Responsibilities: 

1. Logistics & Shipment Management

Coordinate and monitor all inbound and outbound shipments, ensuring compliance with agreed shipping standards and timelines.

Prepare, verify, and maintain shipping documentation including invoices, packing lists, clearance documents, and certificates.

Liaise with freight forwarders, customs brokers, and transport providers to ensure smooth cargo movement.

Resolve any shipment-related issues or delays in coordination with relevant stakeholders.

2. Purchase Orders & Procurement Support

Create, review, and process purchase orders in line with approved requests and procurement guidelines.

Ensure accuracy of PO details, including pricing, quantities, lead times, and payment terms.

Monitor PO status, follow up with suppliers for timely delivery, and update internal systems accordingly.

3. Internal Coordination & Stakeholder Engagement

Act as the focal point for communication between logistics, planners, warehouses, commercial teams, and other relevant departments.

Follow up internally on pending actions to ensure operational continuity.

Maintain effective relationships with internal teams and external vendors to support business objectives.

4. Invoicing & Documentation

Review and process supplier and logistics invoices in coordination with finance, ensuring accuracy and compliance with contracts.

Maintain an organized filing system for all supply chain-related documents for easy retrieval and audit readiness.

5. Vendor Performance & Compliance

Monitor vendor performance against contractual terms, delivery timelines, and quality standards.

Escalate recurring performance issues to management and suggest improvement actions.

6. Reporting & Continuous Improvement

Prepare and submit periodic operational reports, highlighting key metrics such as shipment status, PO progress, and vendor performance.

Identify and recommend process improvements to enhance efficiency, reduce costs, and align with international best practices.

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Qualifications & Experience

Education: Bachelor’s degree in industrial engineering, Logistics, Business Administration, or related field.

Experience: Minimum 4–6 years of experience in supply chain, logistics, or procurement, preferably in a multinational pharmaceutical environment.

Technical Skills:

• Proficiency in ERP systems (SAP).
• Strong MS Excel and reporting skills.

Understanding of international trade terms (Incoterms) and customs procedures.

Soft Skills:

• Strong coordination and communication skills.
• Ability to manage multiple priorities under pressure.
• Problem-solving mindset with attention to detail.