Title:  Senior Manager, Payroll

About Us:

For over 40 years Hikma Pharamceuticals US Inc. and our affiliates have been creating high-quality medicines and making them accessible to the people who need them. We are a trusted, reliable partner and dependable source of over 760* high-quality generic, specialty, and branded pharmaceutical products that hospitals, physicians, and pharmacists need to treat their patients across North America, MENA and Europe. We have 32 manufacturing plants, 8 R&D centers and c8,800 employees worldwide.

Description:

This role will oversee Hikma USA’s centralized payroll and HR Operations functions, supporting an organization of 2000 employees across multiple states. The role focuses on accuracy of critical and confidential HR data, compliance, and efficiency while ensuring the best employee experience for HR matters.

Responsibilities:

• Oversee the day-to-day US payroll and HR Operations functions, for Hikma USA.

• Audit and approve bi-weekly payrolls; Act as escalation point for all internal and external payroll matters.

• Work with HR Teams at various locations in the US.

• Will be responsible for the US Payroll system’s company and employee level data in partnership with HRIS. This includes auditing employee level data en masse.

• Prepare Worker’s Compensation semi-annual reporting, CA Pay Data, and multi-worksite reporting. Ensure reports are prepared and distributed timely, following corporate standards.

• Manage the Employee Resource Center; Serve as escalation point for key matters as they relate to payroll, time and attendance

• Continually implement appropriate process improvements and functional enhancements to deliver positive employee experience while ensuring regulatory compliance.

• Will own the relationships with the payroll vendor and the 401k plan provider in terms of payroll.

• Partner with Benefits team as it relates to payroll/operations matters and liaise with benefit vendor contacts as needed for issue resolution. Update file feeds to and from vendors for compliance and data accuracy.

• Serve as main point of contact for payroll audits both internally and externally. Work closely with the accounting team, providing information for reconciling items.

• Research and resolve jurisdictional communications for payroll tax matters in partnership with the payroll vendor. Review quarterly and annual payroll tax returns. Apply to new tax jurisdictions when necessary.

• Partner with the Total Rewards Team for annual increases, bonuses and as needed for international employee transfers.

• Responsible for Payroll-centric year end and year begin processes. 

• Coordinate collection of data and delivery/responses to ad hoc requests from Operations, Accounting, Corporate Tax, and other internal teams as requested.

• Execute all required compliance reporting such as W-2, 1095-c, EEO-1, AAP, VETS, etc.

Qualifications:

• 7+ years in multi-state payroll management, preferably in an organization with manufacturing and sales

• Preferred - Bachelor’s degree in human resources, Finance, or related area

• Experience with ADP as a service provider required;

• Balance of technical and functional knowledge of payroll processes along with payroll, time management, and HRIS systems in a multi-state environment

• Strong knowledge of accounting principles, payroll tax laws and compliance, payroll audit/control procedures, and relevant labor laws

• Solid understanding of health and welfare and 401(k) plan design and administration

• Payroll, Benefits and Time and Attendance system implementation experience

• Preferred: Experience with ADP Vantage, Kronos and SAP Success Factors

• Experience with a shared services model for payroll, benefits and HR Operations

• Hybrid work schedule: With a requirement to work a minimum of 3 days in the office per week.

Skills:

• Administrator level experience with payroll software, time and attendance systems, HRIS systems

• Intermediate level Excel skills – v-lookup and pivot table experience required

• Solid analytical and problem solving skills

• Intermediate report building skills

• Project management

• Supervision experience

• Must be detail focused and organized while handling multiple tasks.

• Professionalism and keen customer service skills – ability to establish and maintain collaborative working relationships with others of all levels.

What We Offer*:

• Annual performance bonus, commission, and share potential

• 401k employer match, up to 6% of your contributions

• 20 paid time off days (prorated based on hire date)

• 3 personal days (prorated based on hire date)

• 11 paid holidays

• Generous healthcare benefits, including health, disability, dental, vision, and life insurance.

• Employee discount program

• Wellbeing rewards programs

• Safety and Quality is a top organizational priority.

• Career advancement and growth opportunities

• Tuition reimbursement opportunities

• Paid maternity and parental leave

*Eligibility requirements apply to some benefits and depend on the job classification, role,  and length of employment. Benefits are subject to change as well as specific plan or program terms.