Title:  Sr. Executive Assistant

Location: Berkeley Heights, NJ 07922

Job Type: Full-time

As a developer, manufacturer, and supplier of essential medicines, Hikma Pharmaceuticals USA Inc. and its affiliates’ purpose is to put better health within reach, every day for millions of patients around the world.  We are a trusted, reliable partner and dependable source of over 760 high-quality generic, specialty and branded pharmaceutical products that hospitals, physicians and pharmacists need to treat their patients across North America, the Middle East, North Africa and Europe.  Through our global footprint of 30+ manufacturing plants, 8+ R&D centers, and 9,000+ empowered employees, we are committed to making high-quality medicines accessible to the people who need them.

Description:

We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds. We are seeking a talented and motivated Sr. Executive Assistant with to join our team. This individual will provide high-level administrative support to senior leadership by managing complex calendars, coordinating meetings, handling confidential communications, and ensuring the efficient operation of executive activities to support organizational goals.

Responsibilities:

• Coordinates travel arrangements(flights, hotel, car service, etc.)

• Schedules meetings and conference calls, plans logistics (booking conference rooms, calendar invites, etc.)

• Manages the diary of the client group as required

• Assists with international travel and logistics (passport, VISA, etc.)

• Process travel and expense reports as needed; can assist with training on Concur system

• Assists visitors/Hikma employees from other sites/sales reps, arranging room booking; ordering lunches

• Coordinates with other site departments such as security, housekeeping and maintenance to assure a professional and safe facility environment

• Initiates new vendor set up or reactivation of existing vendors

• Creates PR’s, and follow through with invoicing

• Daily updating of Excel spreadsheet; creates Word documents as needed

• Perform miscellaneous tasks as required

• Assist in the creation of presentation as required

Qualifications:

• Flexibility, attention to detail, adaptability, and the ability to learn new information quickly;

• Must work well under pressure;

• A strong work ethic, self-motivation and ability to take the initiative in completing tasks;

• Maturity to deal tactfully and professionally with all levels of employees;

• A strong commitment to customer service.

• Excellent computer skills (Microsoft Office preferred) - strong word processing (MS Word), graphics (Power Point), and spreadsheet (Excel) skills, excellent written and communication skills;

• Strong organizational skills, ability to handle many tasks at once and ability to prioritize tasks;

What We Offer*:

• Annual performance bonus, commission, and share potential

• Auto enrollment in a Hikma-sponsored 401(k) program at a pre-tax contribution rate of 3% of eligible pay.  Hikma will match 100% of the first 6% of eligible pay that you contribute

• A generous paid time off (PTO) bank starting with 20 days (prorated based on hire date).  Additional days granted upon reaching work milestone anniversaries.

• 3 personal days (prorated based on hire date) 

• 11 company paid holidays

• Comprehensive benefits including health, dental, vision, mental health, disability, life insurance, prescription drug coverage, and a variety of voluntary benefits

• Employee discount program

• Wellbeing rewards program 

• Safety and Quality is a top organizational priority

• Career advancement and growth opportunities

• Tuition reimbursement

• Paid maternity and parental leave

*Eligibility requirements apply to some benefits and depend on the job classification, role, and length of employment.  Benefits are subject to change as well as specific plan or program terms.

Recruiters:

Please note that Hikma has a set roster of approved recruiters for specific roles agreed to in advance and does not accept unsolicited resumes or calls from third-party recruiters or employment agencies regarding open positions.  In the absence of a signed agreement and approval from Hikma’s Human Resources department to submit resumes for a specific position, Hikma will not approve, nor will be under an obligation to make, any payment to such non-approved third-parties in the event a candidate they refer is hired by Hikma.

Equal Opportunity Employer: 

Hikma Pharmaceuticals USA Inc. is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.