Title:  Executive Administrative Assistant, R&D Generics - 8100

Job Title:      Executive Administrator, R&D – Generics          

Location:      Columbus, OH         

Job Type:     Full Time

Req ID:         8100

About Us:

As a developer, manufacturer, and supplier of essential medicines, Hikma Pharmaceuticals USA Inc. and its affiliates’ purpose is to put better health within reach, every day for millions of patients around the world.  We are a trusted, reliable partner and dependable source of over 760 high-quality generic, specialty and branded pharmaceutical products that hospitals, physicians and pharmacists need to treat their patients across North America, the Middle East, North Africa and Europe.  Through our global footprint of 30+ manufacturing plants, 8+ R&D centers, and 9,000+ empowered employees, we are committed to making high-quality medicines accessible to the people who need them.

Description:

We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds.  We are seeking a talented and motivated Executive Administrator, R&D - Generics to join our team.  In this role, you will be responsible for providing administrative support to the VP, R&D – Generics (global executive) and the global R&D management team.  This role interacts with corporate, government, or community visitors and guests, as well as any vendor engaged for any assistance with onsite/offsite maintenance, activity, or events.

Key Responsibilities:

• Onsite attendance and punctuality is required
• Operate professionally, confidentially and accurately in a fast-paced complex environment that involves significant interactions with high level internal and external stakeholders
• Responsibilities include all administrative functions such as calendar management, processing invoices, taking minutes and tracking items due from staff, preparing presentations from source material, modifying business documents.
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget
• Coordinate travel arrangements and expense reporting, some travel may be required.
• Serves as primary contact for all levels of R&D management and staff
• Independently researches, prioritizes and follows-up on multiple incoming issues and concerns addressed to the R&D Leadership Team, including those of a sensitive nature and propose an appropriate course of action

Qualifications:

We value the skills and experiences candidates bring to the table.  While we have listed some qualifications below, we encourage candidates to apply even if they do not meet all of them:

• Basic pharmaceutical/healthcare industry background along with administrative experience.
• Bachelor’s Degree or a minimum of 5 years progressively responsible business and technical experience in lieu of degree requirement.
• Demonstrated strong computer skills with proficiency (advanced level) in Microsoft Word, PowerPoint, and Excel, with a strong, demonstrated working knowledge of SAP.
• Demonstrated ability to maintain the highest level of confidentiality and exercise sound judgment in difficult situations.
• Ability to work independently to prioritize and handle multiple, simultaneous, and complex tasks and projects.
• Project management skills, to include organizing, prioritizing and scheduling work assignments.
• Excellent organizational skills with the ability to anticipate and plan ahead.
• Ability to work with a wide range of co-workers in a diverse community and of a multitude of leadership level.
• Demonstrated ability to be resourceful, creative, and committed to getting the job right the first time, with a “can do” attitude.
• Basic financial competency and familiarity with finance terminology is preferred. 

• Solid understanding of office technologies (virtual meetings, intranet and internet items, file sharing, etc.).
• Excellent IT, verbal and written communication skills.
• Ability to represent the highest executives onsite in a respectful manner.
• Ability to recognize where assistance is needed and be able to provide solutions and assistance discreetly.

Equal Opportunity Employer:

Hikma Pharmaceuticals USA Inc. is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

What We Offer*:

• Annual performance bonus, commission, and share potential
• Auto enrollment in a Hikma-sponsored 401(k) program at a pre-tax contribution rate of 3% of eligible pay.  Hikma will match 100% of the first 6% of eligible pay that you contribute
• A generous paid time off (PTO) bank starting with 20 days (prorated based on hire date).  Additional days granted upon reaching work milestone anniversaries
• 3 personal days (prorated based on hire date)
• 11 company paid holidays
• Comprehensive benefits including health, dental, vision, mental health, disability, life insurance, prescription drug coverage, and a variety of voluntary benefits
• Employee discount program
• Wellbeing rewards program
• Safety and Quality is a top organizational priority
• Career advancement and growth opportunities
• Tuition reimbursement
• Paid maternity and parental leave

*Eligibility requirements apply to some benefits and depend on the job classification, role, and length of employment.  Benefits are subject to change as well as specific plan or program terms.

Equal Opportunity Employer:

Hikma Pharmaceuticals USA Inc. is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

Recruiters:

Please note that Hikma has a set roster of approved recruiters for specific roles agreed to in advance and does not accept unsolicited resumes or calls from third-party recruiters or employment agencies regarding open positions.  In the absence of a signed agreement and approval from Hikma’s Human Resources department to submit resumes for a specific position, Hikma will not approve, nor will be under an obligation to make, any payment to such non-approved third-parties in the event a candidate they refer is hired by Hikma.